Corporate Accounts Payable

Corporate Accounts Payable (AP) is responsible for making payments to suppliers on behalf of The City of Winnipeg.  

Payment Terms (Non – Builders’ Liens Act)

All invoices will be scheduled for payment after the invoice has been approved by the departmental approver and will be processed on the next payment cycle once payment terms have been met. Payments are issued by the preferred method of Electronic Funds Transfer (EFT) or by mailing a cheque to the supplier address. Cheque payments are mailed directly to the payee. We strongly encourage payments by EFT as they are more timely and secure.  

All City accounts shall be paid by the contractually agreed upon due date, after the invoice has been submitted and receipt of acceptable materials or services has been verified. Standard payment terms are net 30 days based on the date the City receives the invoice in Accounts Payable (invoice received date).

Invoice submission requirements

1. Email invoices to the CityWpgAP-Invoices@Winnipeg.ca with the following:
• Only accepted file formats are PDF attachments
• One Invoice per PDF
• If required, supporting information related to the invoice should be included in the PDF file with the invoice as the first page.
2. For Purchase Order (PO) related invoices, PO Number MUST be clearly indicated on all invoices.
3. For Non-Purchase Order (NPO) invoices they MUST:
• Clearly indicate the full name and phone number of the City of Winnipeg representative who requisitioned the goods or services.
• Clearly indicate the ship to address of the City of Winnipeg location that the goods or services were delivered to.
4. Please ensure that the following information is included on your invoice:
• Supplier name and address
• Invoice number
• Invoice amount
• Invoice date
• Description of good or service provided
• GST registration number (if applicable)
• Purchase Order (PO) (if applicable)
5. All invoice submissions to the CityWpgAP-Invoices@Winnipeg.ca email address will receive an automatic confirmation email if successfully received.
• If you do not receive this confirmation email your invoice has not been received.

Builders’ Liens Act - Prompt Payment related invoices (“BLA PP invoices”) –
Effective April 1, 2025

Does your work, service or product relate to construction or the improvement to land? Was your contract entered into on or after April 1, 2025? If so, the newly added Prompt Payment provisions of The Builders’ Liens Act (“BLA”) may apply. If you are not sure whether your contract is subject to the BLA, review the BLA at the below link or contact your City Representative as specified in your contract.

As noted, as of April 1, 2025, the BLA provides for prompt payment and establishes specific requirements for the submission of a “Proper Invoice” as defined in the BLA and sets out related payment provisions. In addition to the requirements provided for in the BLA (https://web2.gov.mb.ca/laws/statutes/ccsm/b091.php?lang=en ), contracts with The City of Winnipeg require the following information to be included on the invoice in order to be considered a Proper Invoice:

• Supplier name and address
• Invoice number
• Invoice amount
• Invoice date
• Description of good or service provided
• GST registration number (if applicable)
• Purchase Order (PO) (if applicable)

Proper Invoices must be submitted via email only in PDF format to CityWpgAp-Central@Winnipeg.ca for all BLA related invoices.

Contact Information

In case you have any further questions, please send inquiries to CityWpgAP-Inquiries@Winnipeg.ca  or contact your City Representative contact.  Thank you.